Receive a purchase order

Check in material against a purchase order, record what arrived, and post it into inventory.

Receiving is the inbound door. You record what physically arrived against a purchase order, and posting the receipt puts the stock into inventory and queues it for putaway.

Receive against a PO

  1. Go to Warehouse > Receiving. The list shows receipts that are still open.
  2. Open the receipt for the purchase order you are checking in.
  3. For each line, enter the received quantity, the rejected quantity if any was bad, and the location the stock should land in (often a receiving dock or QC hold).
  4. Choose how to finish:
    • Save partial records progress and keeps the receipt open, for when more is still expected.
    • Post receipt completes it.

What posting does

When you post the receipt:

  • A receipt transaction posts the received quantity into the chosen location, so it shows in inventory.
  • A putaway task is created so the stock can be moved from the dock to its storage location. See Put away stock.
  • If the item requires inspection, a quality inspection is created.
  • The vendor bill flows to accounts payable.
Purchase order  ->  Receive (enter qty + location)  ->  Post  ->  stock in + putaway task

Where to go next