Accounting

Keep the books and cost the work: general ledger, chart of accounts, AP, AR, journals, and job costing.

Accounting is the financial record of the business. It costs every job, posts the activity of the other modules to the books, and tracks the money owed both ways.

It covers:

  • Jobs here are the job-costing view: the material, labor, and overhead a production job accumulated, against what it was estimated and billed.
  • Chart of accounts is the structure of accounts every transaction posts to.
  • General ledger is the full posted record of financial activity.
  • Trial balance is the snapshot that proves the books balance.
  • Accounts payable tracks what you owe vendors, fed by purchase-order receipts.
  • Accounts receivable tracks what customers owe you, fed by invoices.
  • Journal entries are manual postings for everything not driven by another module.

Where the numbers come from

The work happening in other modules converges on the general ledger:

Accounting postings: production job cost, vendor bills into accounts payable, and customer invoices into accounts receivable all post to the General ledger

All of it posts to the general ledger via the chart of accounts.

Most postings are produced automatically by the work happening elsewhere: receiving a PO creates a payable, invoicing a shipment creates a receivable, and a production job rolls up its costs. The Overview dashboard tracks cash, working capital, AR and AP aging, and DSO.

The how-tos

  1. Post a journal entry for activity no other module drives. See Post a journal entry.
  2. Manage accounts payable to enter, match, and pay vendor bills. See Manage accounts payable.
  3. Manage accounts receivable to send invoices and record what comes in. See Manage accounts receivable.
  4. Review job costs against estimate, revenue, and margin. See Review job costs.
  5. Read the general ledger and trial balance to trace and prove the books. See Read the general ledger and trial balance.

For what each document state means, see Journal entry, bill, and invoice statuses.

Setup and close

The chart of accounts, document numbering, period close, and invoice approval are organization-level configuration. Those details are in the in-app help center for signed-in customers.

Where to go next