Post a journal entry

Create a balanced manual journal entry, post it to the books, and void it if it was wrong.

A journal entry is a manual posting to the books for activity that no other module drives: an accrual, a depreciation charge, a correction, an opening balance. Most of your ledger activity is posted automatically (invoices, bills, payments), so journal entries are the exception, not the rule. Every entry must balance before it can post, and once posted it is part of the permanent record.

Create the entry

  1. Go to Accounting > Journal Entries and select New journal entry.
  2. Set the entry date and a description for why the entry exists.
  3. Add lines: each line picks a ledger account from your chart of accounts and carries either a debit or a credit amount. You need at least two lines.
  4. Balance it. The total of the debits must equal the total of the credits, and the total must be greater than zero. Workcell will not let an unbalanced entry post.
  5. Save. The entry is created in Draft with a generated entry number.

Post the entry

  1. Open the draft entry and select Post.
  2. Posting moves the entry to Posted and stamps the posting time. From that moment the entry shows in the general ledger and counts toward the trial balance.

Fix a mistake

  1. A Draft entry can be edited or deleted freely; nothing has hit the books yet.
  2. A Posted entry cannot be edited. To reverse it, select Void. Voiding moves it to Voided and removes it from the trial balance.
  3. Re-create a corrected entry and post that.
Draft -> Post -> Posted -> Void -> Voided
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delete (Draft only)

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